[ POLICIES ]
Policies
Cookie Policy
MAV Systems Ltd
Last updated: 26 August 2026
About this Cookie Policy
This Cookie Policy explains how MAV Systems Ltd (“MAV Systems”, “MAV”, “we”, “us” or “our”) uses cookies and similar technologies when you visit our website.
It explains:
- what cookies are;
- how we use cookies;
- the different types of cookies and similar technologies we may use;
- when consent is required;
- how you can manage your preferences; and
- how to contact us about cookies and privacy.
This Cookie Policy should be read alongside our Privacy Notice.
What are cookies?
Cookies are small files that are placed on, or accessed from, your computer, smartphone, tablet or other device when you visit a website.
Cookies can perform a number of functions, including:
- allowing websites to operate;
- remembering preferences;
- maintaining security;
- measuring website performance;
- understanding how visitors use a website; and
- supporting marketing and advertising activities.
The term “cookies” is often used as a general term for technologies that store or access information on a user’s device.
This can include technologies such as:
- tracking pixels;
- tags;
- scripts;
- local storage;
- device identifiers; and
- other storage and access technologies.
The same legal principles can apply to these technologies as apply to cookies.
The law relating to cookies
The use of cookies and similar technologies is principally governed by the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR).
The Data (Use and Access) Act 2025 (DUAA) amended the rules concerning storage and access technologies and introduced additional exceptions in certain circumstances.
The ICO’s current guidance confirms that organisations must provide clear information about the technologies they use and, where consent is required, obtain appropriate consent before using them.
Where a cookie or similar technology involves the processing of personal information, the UK GDPR and Data Protection Act 2018 may also apply.
Cookies we use
The exact cookies and similar technologies used by the MAV Systems website may change as our website, technology and service providers develop.
We maintain a cookie inventory to identify:
- the name of each cookie;
- the provider;
- its purpose;
- whether it is first or third party;
- whether it is a session or persistent cookie;
- how long it remains on your device; and
- whether consent is required.
Strictly necessary cookies
Some cookies or similar technologies are necessary for the website or a service requested by you to operate.
They may be used for purposes such as:
- website security;
- maintaining essential functionality;
- enabling forms;
- remembering essential settings;
- managing cookie preferences; and
- maintaining the technical operation of the website.
Where a cookie or similar technology falls within an applicable legal exception, consent may not be required.
We will not describe a cookie as “necessary” merely because it is convenient or useful to us.
Functional cookies
Functional cookies may be used to remember preferences or improve website functionality.
Examples may include remembering choices made during a website session or enabling particular website functionality.
Following the changes introduced by the DUAA, certain limited uses may fall within statutory exceptions where the relevant conditions are satisfied.
Where consent remains legally required, we will obtain consent before using the technology.
Analytics cookies
Analytics technologies can help us understand how visitors use the MAV Systems website.
Depending on the technologies implemented, this may include information such as:
- pages visited;
- time spent on pages;
- navigation through the website;
- referring websites;
- device and browser information;
- approximate location derived from IP address; and
- website interactions.
Analytics technologies will only be used without consent where a specific legal exception applies.
Otherwise, we will request your consent before activating them.
Marketing and advertising technologies
Where used, marketing and advertising technologies may help us:
- understand the effectiveness of marketing campaigns;
- measure interactions with our digital content;
- understand how visitors reach our website; and
- provide or measure relevant advertising.
These technologies may be provided by third parties.
Where consent is required, they will not be activated until you have provided the appropriate consent.
Third-party cookies
Some cookies or similar technologies may be placed by third-party service providers.
These providers may process information collected through their technologies in accordance with their own privacy policies.
Third-party technologies may include services used for purposes such as:
- analytics;
- embedded content;
- video;
- social media;
- website functionality;
- marketing; and
- security.
We will identify relevant third-party technologies in our cookie inventory.
Where appropriate, links to the relevant third-party privacy information will be provided.
Cookie consent
Where consent is legally required, we will ask you for consent before setting or accessing the relevant cookie or similar technology.
Our cookie consent mechanism should provide you with a meaningful choice.
Depending on the technologies used, you may be able to:
- accept all non-essential cookies;
- reject non-essential cookies;
- select individual categories;
- manage specific technologies; and
- change your preferences later.
Consent must be an active choice where consent is required.
We will not rely on silence, inactivity or a pre-selected option as consent.
Changing your cookie preferences
You can change your cookie preferences using the cookie management mechanism provided on our website.
You may also be able to control or delete cookies through your browser settings.
Please note that disabling certain cookies may affect how our website functions.
If you withdraw consent, this will not affect the lawfulness of processing that took place before consent was withdrawn.
Cookie preference records
Where we rely on consent, we may retain a record of your cookie preferences.
This may include:
- the fact that consent was given;
- the categories selected;
- the date consent was given;
- the date consent was withdrawn or changed; and
- information necessary to manage the consent process.
We retain these records for an appropriate period to demonstrate compliance and manage your preferences.
Cookies and personal information
Not every cookie identifies an individual.
However, information collected through cookies and similar technologies may constitute personal information where it can be linked to an identifiable individual.
Where this occurs, our Privacy Notice also applies.
Cookies and external websites
Our website may contain links to external websites or services.
External websites may use their own cookies and similar technologies.
MAV Systems does not control the cookie practices of third-party websites.
You should review the privacy and cookie policies of those websites before using them.
Reviewing our cookies
MAV Systems will periodically review the cookies and similar technologies used on its website.
We will review:
- whether each technology remains necessary;
- its purpose;
- the information it collects;
- who receives the information;
- how long the information is retained;
- whether consent is required;
- whether the technology remains appropriate; and
- whether this Cookie Policy accurately reflects current use.
The ICO recommends documenting cookie use, identifying first- and third-party technologies, confirming their duration and maintaining appropriate consent arrangements.
Changes to this Cookie Policy
We may update this Cookie Policy when:
- new technologies are introduced;
- existing technologies are removed;
- service providers change;
- our website changes;
- legislation changes; or
- regulatory guidance changes.
The latest version will be published on our website.
Last updated: 26 August 2026
Contact us
If you have any questions about our use of cookies or similar technologies, please contact:
MAV Systems Ltd
Registered office: White Lion House Gloucester Road, Staverton, Cheltenham, England, GL51 0TF
Company registration number: 06429075
ICO registration number: ZA672478
Data Protection Contact: Chris Shepherd
Email: gdpr@mav-systems.com
Complaints
If you have concerns about our use of cookies or personal information, please contact us first at:
You also have the right to complain to the:
Information Commissioner’s Office
Website: https://ico.org.uk/
MAV Systems will cooperate with the ICO where appropriate.
Equal Opportunities Policy
MAV Systems Limited is committed to the principle of equal opportunities in employment and declares its opposition to any form of less favourable treatment, whether through direct or indirect discrimination accorded to employees or job applicants, on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation (defined as Protected Characteristics)
MAV Systems Limited recognises its obligations under the Equality Act 2010 and the spirit and intent of any related Codes of Practice:
- for the elimination of discrimination on grounds of sex or marital status and the promotion of equality of opportunity in employment;
- for the elimination of discrimination on grounds of race and the promotion of equality of opportunity in employment;
- for the elimination of discrimination on the grounds of disability and the promotion of equality of opportunity in employment;
- for the elimination of discrimination on the grounds of religion or belief and the promotion of equality of opportunity in employment;
- for the elimination of discrimination on the grounds of sexual orientation and the promotion of equality of opportunity in employment.
- for the elimination of discrimination on the grounds of age and the promotion of equality of opportunity in employment;
- for the elimination of discrimination because they associate with another person who possesses a Protected Characteristic or because others perceive that they have a particular Protected Characteristic, even if they do not.
EMPLOYMENT PRACTICES
MAV Systems Limited states its wholehearted support for the principles and practices of equal opportunity and recognises that it is the duty of all employees to accept their personal responsibility for fostering a fully integrated community at work by adhering to the principles of equal opportunity and maintaining a harmonious working environment.
MAV Systems Limited actively promotes equal opportunities throughout the organisation through the application of employment policies which will ensure that individuals receive treatment that is fair and equitable and consistent with their relevant aptitudes, potential, skills, experiences and abilities. All Managers and Supervisors will seek to ensure that all employees comply with these principles.
MAV Systems Limited will ensure that individuals are recruited and selected, promoted and trained on objective criteria having regard to the relevant aptitudes, potential, skills, experiences and abilities. In particular, no applicant will be placed at a disadvantage by any practices which, although they are applied to all, have the effect of disadvantaging people on the grounds of any Protected Characteristic which is not necessary to the performance of the job or which constitute indirect discrimination. Reasonable adjustments will be taken where a person is put in a detrimental position and such reasonable adjustments remove the detriment.
MAV Systems Limited recognises the problems that harassment may cause at work and is committed to ensure that such unacceptable behaviour does not take place. Harassment is unwanted conduct that violates a person’s dignity or creates an intimidating, hostile, degrading, humiliating or offensive environment for them having regard to all the circumstances including the perception of the victim. All forms of harassment are abhorrent and will not be tolerated by the Company. Harassment in any form is regarded as unlawful discrimination and additionally may also be subject to criminal proceedings. All such cases will be dealt with under the Disciplinary and Dismissal Procedure.
MAV Systems Limited recognises that the detriment a disabled person endures as a consequence of their disability can, in many instances, be removed by the adoption of reasonable adjustments. The Company is committed to ensure that such adjustments will be affected where reasonably practicable and where the detriment is substantial.
Anti-Slavery Policy Statement
Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.
MAV Systems Ltd has a zero-tolerance approach to modern slavery, and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.
We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015.
We expect the same high standards from all of our contractors, suppliers and other business partners, and as part of our contracting processes, in the coming year we will include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude, whether adults or children, and we expect that our suppliers will hold their own suppliers to the same high standards.
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
This policy does not form part of any employee’s contract of employment and we may amend it at any time.
Responsibility for the policy
MAV Systems Ltd has overall responsibility for ensuring this policy complies with our legal and ethical obligations, and that all those under our control comply with it.
MAV Systems Ltd has primary and day-to-day responsibility for implementing this policy, monitoring its use and effectiveness, dealing with any queries about it, and auditing internal control systems and procedures to ensure they are effective in countering modern slavery.
Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given adequate and regular training on it and the issue of modern slavery in supply chains.
Privacy Notice
MAV Systems Ltd
Last updated: 26 August 2026
MAV Systems Ltd (“MAV Systems”, “MAV”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Notice explains how we collect, use, store and protect personal information when you interact with MAV Systems, including when you visit our website, contact us, request information, purchase or enquire about our products and services, attend an event or exhibition, or communicate with us as a customer, supplier, business partner or prospective customer.
We aim to process personal information lawfully, fairly and transparently and to provide clear information about how and why we use it.
This Privacy Notice should be read alongside our Cookie Policy.
Who we are
MAV Systems Ltd is a UK-based manufacturer and supplier of Automatic Number Plate Recognition (ANPR) and vehicle recognition technology.
For the personal information covered by this Privacy Notice, MAV Systems Ltd will generally act as the data controller.
MAV Systems Ltd
Registered office: White Lion House Gloucester Road, Staverton, Cheltenham, England, GL51 0TF
Company registration number: 06429075
ICO registration number: ZA672478
Data Protection Contact: Chris Shepherd
Email: gdpr@mav-systems.com
If you have any questions about this Privacy Notice or the way we process personal information, please contact us using the details above.
The legislation we follow
MAV Systems processes personal information in accordance with applicable UK data protection and privacy legislation.
This includes, where applicable:
- the UK General Data Protection Regulation (UK GDPR);
- the Data Protection Act 2018 (DPA 2018);
- the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR), as amended; and
- the Data (Use and Access) Act 2025 (DUAA).
The DUAA has amended aspects of the UK’s data protection and electronic privacy framework. The relevant data protection provisions are now in force.
We keep this Privacy Notice under review as legislation, regulatory guidance and our processing activities develop.
What is personal information?
Personal information, also referred to as personal data, is information relating to an identified or identifiable individual.
Depending on how you interact with MAV Systems, this may include:
- your name;
- job title;
- employer or organisation;
- business email address;
- telephone number;
- business address;
- correspondence and communications;
- enquiry information;
- quotation and order information;
- customer account information;
- event and exhibition information;
- marketing preferences;
- records of consent and objections;
- website and technical information;
- IP address;
- information relating to your use of our website; and
- other information you choose to provide to us.
We only collect information that is relevant and reasonably necessary for the purposes for which it is processed.
How we collect personal information
We may collect personal information:
- directly from you;
- when you contact us by email, telephone or other means;
- when you complete a form on our website;
- when you request information about our products or services;
- when you request a quotation;
- when you purchase our products or services;
- when you communicate with our employees;
- when you attend an event, exhibition or meeting;
- when you subscribe to marketing communications;
- from your organisation where you are acting as a business contact;
- from distributors, representatives or business partners;
- from publicly available business information;
- from professional or commercial sources where lawful; and
- automatically through our website, cookies and similar technologies.
Where we obtain personal information from a source other than the individual concerned, we will provide appropriate privacy information in accordance with applicable law.
The ICO confirms that where personal information is obtained from another source, privacy information should generally be provided within a reasonable period and no later than one month, subject to applicable exceptions.
How we use personal information
We may use personal information for the following purposes.
Responding to enquiries
We use contact information to:
- respond to enquiries;
- answer questions;
- provide product information;
- provide technical information;
- arrange demonstrations;
- provide quotations; and
- communicate with prospective customers.
Providing products and services
We may use information to:
- process orders;
- provide products and services;
- manage customer accounts;
- arrange delivery;
- provide technical support;
- manage warranties;
- provide after-sales support; and
- administer contractual relationships.
Managing business relationships
We may process information relating to:
- customers;
- prospective customers;
- suppliers;
- distributors;
- partners;
- contractors; and
- other professional contacts.
This may include maintaining contact details, correspondence, contracts, quotations and account information.
Marketing
We may use business contact information to provide information about:
- MAV Systems products;
- new products and technologies;
- product updates;
- industry developments;
- events and exhibitions;
- company news; and
- other relevant business communications.
Marketing will be undertaken in accordance with applicable data protection and electronic marketing legislation.
Website operation and improvement
We may use website and technical information to:
- operate our website;
- maintain website security;
- identify technical problems;
- understand website usage;
- improve website content;
- improve website functionality; and
- understand the effectiveness of our digital activities.
Where cookies or similar technologies require consent, we will obtain the appropriate consent before using them.
Business administration
We may process personal information for:
- accounting;
- financial administration;
- auditing;
- record keeping;
- contract administration;
- supplier management;
- insurance;
- legal matters;
- compliance; and
- general business administration.
Security and fraud prevention
We may process information to:
- protect our systems;
- prevent unauthorised access;
- investigate suspected misuse;
- detect fraud;
- protect our employees, customers and business; and
- maintain information security.
Legal and regulatory purposes
We may process information where necessary to:
- comply with legal obligations;
- respond to lawful requests from authorities;
- establish, exercise or defend legal claims; or
- protect our legal rights and interests.
Our lawful bases for processing
We will only process personal information where we have an appropriate lawful basis.
Depending on the circumstances, this may include:
Contract
Where processing is necessary to enter into or perform a contract with you.
Legal obligation
Where processing is necessary for MAV Systems to comply with a legal obligation.
Legitimate interests
We may process information where it is necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms.
Our legitimate interests may include:
- operating our business;
- managing customer and supplier relationships;
- responding to business enquiries;
- providing and improving our products and services;
- maintaining business records;
- maintaining information security;
- preventing fraud and misuse;
- developing our website;
- conducting appropriate business-to-business marketing; and
- protecting our commercial and legal interests.
Where we rely on legitimate interests, we consider the potential impact on individuals and whether additional safeguards are appropriate.
Consent
In certain circumstances we may rely on your consent.
Where consent is required, we will provide clear information about what you are consenting to and how your information will be used.
You may withdraw consent at any time.
Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.
Other lawful bases
The DUAA has amended the UK data protection framework, including the provisions concerning recognised legitimate interests and other lawful bases.
Where applicable, MAV Systems will rely on the lawful basis appropriate to the particular processing activity.
Direct marketing
MAV Systems undertakes business-to-business marketing concerning our products, services, technologies, events and activities.
We will comply with applicable requirements under UK data protection legislation and PECR.
Where consent is required, we will obtain appropriate consent before sending electronic marketing communications.
Where legislation permits marketing without consent, we will ensure that the applicable conditions are met.
Every electronic marketing communication will provide an appropriate method for opting out.
You can unsubscribe from our marketing communications at any time by using the unsubscribe mechanism provided or by contacting:
If you opt out of marketing, we may retain limited information necessary to ensure that your preference is respected.
Cookies and similar technologies
Our website uses cookies and may use other technologies that store or access information on your device.
These technologies may include:
- cookies;
- pixels;
- tags;
- scripts;
- local storage; and
- similar storage or access technologies.
Our use of these technologies is explained in our Cookie Policy.
PECR contains specific rules concerning cookies and similar technologies. The DUAA has amended those rules and introduced additional exceptions for certain limited uses.
Where consent is required, we will ask for your consent before using the relevant technology.
Who we share information with
We may share personal information where necessary and lawful with:
- IT providers;
- website hosting providers;
- software providers;
- CRM providers;
- email and marketing platforms;
- analytics providers;
- professional advisers;
- accountants;
- auditors;
- insurers;
- legal advisers;
- payment providers;
- delivery and logistics providers;
- event and exhibition organisers;
- distributors and business partners; and
- regulators, government bodies or law enforcement agencies where legally required.
Where a third party processes information on our behalf, we will take appropriate steps to ensure suitable contractual, security and data protection arrangements are in place.
We do not sell personal information to third parties.
International transfers
Some of our service providers or business partners may process personal information outside the United Kingdom.
Where this occurs, MAV Systems will ensure that the transfer is lawful and that appropriate safeguards are in place.
Depending on the circumstances, safeguards may include:
- an applicable adequacy decision or regulation;
- a UK International Data Transfer Agreement;
- a UK Addendum to appropriate standard contractual clauses; or
- another lawful transfer mechanism.
Where required, we will provide further information about relevant international transfers.
How long we keep information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.
Retention periods depend on factors including:
- the type of information;
- the purpose for processing;
- our contractual obligations;
- legal and regulatory requirements;
- accounting requirements;
- business requirements; and
- the need to establish, exercise or defend legal claims.
When information is no longer required, it will be securely deleted, destroyed or anonymised.
Information security
MAV Systems takes the security of personal information seriously.
We use appropriate technical and organisational measures designed to protect information against:
- unauthorised access;
- unauthorised disclosure;
- accidental loss;
- destruction;
- alteration;
- misuse; and
- unlawful processing.
Our measures may include:
- access controls;
- password and authentication controls;
- restricted access;
- encryption where appropriate;
- secure IT infrastructure;
- network security;
- backups;
- monitoring;
- employee awareness and training;
- physical security; and
- supplier security controls.
No electronic transmission or storage system can be guaranteed to be completely secure, but we take appropriate steps to protect the information we hold.
Your rights
Depending on the circumstances, you may have rights under UK data protection law to:
- request access to your personal information;
- request correction of inaccurate information;
- request deletion of personal information;
- request restriction of processing;
- object to certain processing;
- object to direct marketing;
- request portability of certain information;
- withdraw consent;
- exercise rights relating to certain automated decision-making; and
- complain to the Information Commissioner’s Office.
These rights are subject to applicable legal conditions and exemptions.
Making a data protection request
To exercise your rights, please contact:
MAV Systems Ltd
Data Protection Contact: Chris Shepherd
Email: gdpr@mav-systems.com
Please provide sufficient information for us to understand your request.
We may need to verify your identity before providing personal information or acting on a request.
We will respond within the applicable statutory timeframe.
Subject Access Requests
You have the right to request access to personal information that MAV Systems holds about you, subject to applicable exemptions.
A Subject Access Request will normally be responded to without undue delay and within one month.
Where legally permitted, the response period may be extended for complex or multiple requests.
Requests will normally be dealt with free of charge, although applicable legislation permits reasonable charges or refusal in certain circumstances, including where requests are manifestly unfounded or excessive.
Automated decision-making and profiling
MAV Systems does not currently intend to use solely automated decision-making that produces, or is likely to produce, legal or similarly significant effects on individuals unless such processing is permitted under applicable law and the required safeguards are provided.
Where applicable, we will provide individuals with the information and safeguards required by UK data protection legislation.
The DUAA has amended the UK’s framework concerning automated decision-making and profiling, and MAV Systems will take account of those requirements where applicable.
Children’s information
Our website and services are primarily intended for businesses and professional users.
We do not knowingly seek to collect children’s personal information for marketing purposes.
If we become aware that we have inadvertently collected personal information from a child in circumstances where it should not have been collected, we will take appropriate steps to address the situation.
Third-party websites
Our website may contain links to websites operated by third parties.
Those websites have their own privacy and cookie policies.
MAV Systems is not responsible for the privacy practices, security or content of third-party websites.
We recommend reviewing the privacy information of third-party websites before submitting personal information.
Data breaches
MAV Systems maintains procedures for identifying, assessing and responding to personal data breaches.
Where a breach occurs, we will assess the circumstances and take appropriate action.
Where legally required, we will notify the Information Commissioner’s Office and/or affected individuals.
Complaints
If you have concerns about the way we process your personal information, please contact us first:
We will investigate your complaint and provide an appropriate response.
You also have the right to complain to the UK’s data protection regulator.
Information Commissioner’s Office
Website: https://ico.org.uk/
The ICO’s current guidance confirms that organisations should provide clear privacy information explaining their purposes, lawful bases, recipients, retention periods and individuals’ rights.
Changes to this Privacy Notice
We may update this Privacy Notice from time to time.
Updates may be required because of:
- changes in legislation;
- changes in regulatory guidance;
- changes to our business;
- changes to our products or services;
- changes to our website;
- changes to our suppliers or technology; or
- changes to how we process personal information.
The latest version will always be made available on our website.
Last updated: 26 August 2026
Environmental Policy
MAV Systems has over 50 contractors/suppliers and around 30 members of staff located within an estate of some 5 buildings. Our core business is to provide high quality ANPR Hardware and Software whilst taking good care of our staff, contractors, community, and environment.
We understand that our activities have an impact on the environment and are committed to continual improvement of our environmental performance and to meeting the requirements of the ISO 14001:2015 environmental standard. We will not only seek to protect our natural environment, but also actively pursue opportunities to enhance it, promote a culture of environmental stewardship amongst our staff and contractors and work towards the goals of sustainable development.
MAV Systems will minimise our adverse environmental impacts by:
- i. ensuring compliance with all relevant legislation and obligations associated with our activities
- ii. managing waste through reduction, re-use, and the promotion of recycling
- iii. minimising energy and water consumption
iv. promoting sustainable transport initiatives - v. reducing our contribution to global climate change by making year on year reductions in our greenhouse gas emissions
- vi. promoting and increasing biodiversity conservation and improvement across the Company estate
- vii. embedding sustainability within the procurement procedures
- viii. undertaking to prevent the pollution of the natural environment
- ix. raising environmental awareness and awareness of the UN Sustainable Development Goals amongst staff and contractors through improved communication and involvement
- x. embedding sustainable development and awareness of environmental issues in our curricula across the Company
- xi. establishing environmental objectives and targets and report progress on an annual basis
This Environmental Policy will be reviewed every three years by the Senior Leadership Team, endorsed by and reported to the Company Executive. It is also communicated to the wider Company population and is publicly available on the Company’s website.
Signed: Andy Humphries – Managing Director MAV Systems
Date – 30/04/2025
Environmental Policy Review Date: 2027
Health and Safety Policy
It is the duty of MAV Systems Ltd (MAV) to comply with the obligations under the Health and Safety at Work Act 1974 (as amended), the Management of Health and Safety at Work Regulations 1999 (as amended) and if applicable any other supporting legislation concerning Health & Safety.
At all times MAV will endeavour to provide and maintain a healthy and safe working environment for its employees, visitors and contractors and the local community who may be affected by our operations.
The objective of the Company’s Health and Safety Policy is to minimise and control the number of occupational accidents, illnesses and near-misses in the workplace. Appropriate resources will be made available to achieve this aim. In particular, the Company has a responsibility to:
- Provide and maintain a safe working environment with appropriate workspaces/desks, seating, welfare facilities and access/egress.
- Make provisions for the safe handling, storage and transport of articles and substances.
- Provide information, instruction, training and supervision to enable employees to perform their work safely and efficiently.
- Consult with employees on Health and Safety related matters.
- Demonstrate commitment by Senior Management to Health and Safety.
- Review and revise Health & Safety arrangements in the workplace.
The Company firmly believes that the success of its Health and Safety Policy can only be achieved through the cooperation of all personnel. It is also the duty of each employee to take reasonable care of his/her own welfare and to report any situation which may potentially endanger the well being of them or others on site to a Senior Manager or Director.
This Policy will be continually monitored and improvements to the policy will be implemented as and when required.
Andy Humphries
Managing Director
Anti-Bribery Policy
1.1 This anti-bribery policy exists to set out the responsibilities of MAV Systems Ltd and those who work for us in regards to observing and upholding our zero-tolerance position on bribery and corruption.
1.2 It also exists to act as a source of information and guidance for those working for MAV Systems Ltd. It helps them recognise and deal with bribery and corruption issues, as well as understand their responsibilities.
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Policy statement
2.1 MAV Systems Ltd is committed to conducting business in an ethical and honest manner, and is committed to implementing and enforcing systems that ensure bribery is prevented. MAV Systems Ltd has zero-tolerance for bribery and corrupt activities. We are committed to acting professionally, fairly, and with integrity in all business dealings and relationships, wherever in the country we operate.
2.2 MAV Systems Ltd will constantly uphold all laws relating to anti-bribery and corruption in all the jurisdictions in which we operate. We are bound by the laws of the UK, including the Bribery Act 2010, in regards to our conduct both at home and abroad.
2.3 MAV Systems Ltd recognises that bribery and corruption are punishable by up to ten years of imprisonment and a fine. If our company is discovered to have taken part in corrupt activities, we may be subjected to an unlimited fine, be excluded from tendering for public contracts, and face serious damage to our reputation. It is with this in mind that we commit to preventing bribery and corruption in our business, and take our legal responsibilities seriously.
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Who is covered by the policy?
3.1 This anti-bribery policy applies to all employees (whether temporary, fixed-term, or permanent), consultants, contractors, trainees, seconded staff, home workers, casual workers, agency staff, volunteers, interns, agents, sponsors, or any other person or persons associated with us (including third parties), or any of our subsidiaries or their employees, no matter where they are located (within or outside of the UK). The policy also applies to Officers, Trustees, Board, and/or Committee members at any level.
3.2 In the context of this policy, third-party refers to any individual or organisation our company meets and works with. It refers to actual and potential clients, customers, suppliers, distributors, business contacts, agents, advisers, and government and public bodies – this includes their advisors, representatives and officials, politicians, and public parties.
3.3 Any arrangements our company makes with a third party is subject to clear contractual terms, including specific provisions that require the third party to comply with minimum standards and procedures relating to anti-bribery and corruption.
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Definition of bribery
4.1 Bribery refers to the act of offering, giving, promising, asking, agreeing, receiving, accepting, or soliciting something of value or of an advantage so to induce or influence an action or decision.
4.2 A bribe refers to any inducement, reward, or object/item of value offered to another individual in order to gain commercial, contractual, regulatory, or personal advantage.
4.3 Bribery is not limited to the act of offering a bribe. If an individual is on the receiving end of a bribe and they accept it, they are also breaking the law.
4.4 Bribery is illegal. Employees must not engage in any form of bribery, whether it be directly, passively (as described above), or through a third party (such as an agent or distributor). They must not bribe a foreign public official anywhere in the world. They must not accept bribes in any degree and if they are uncertain about whether something is a bribe or a gift or act of hospitality, they must seek further advice from the company’s compliance manager.
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What is and what is NOT acceptable
5.1 This section of the policy refers to 4 areas:
- Gifts and hospitality.
- Facilitation payments.
- Political contributions.
- Charitable contributions.
5.2 Gifts and hospitality
MAV Systems Ltd accepts normal and appropriate gestures of hospitality and goodwill (whether given to/received from third parties) so long as the giving or receiving of gifts meets the following requirements:
- It is not made with the intention of influencing the party to whom it is being given, to obtain or reward the retention of a business or a business advantage, or as an explicit or implicit exchange for favours or benefits.
- It is not made with the suggestion that a return favour is expected.
- It is in compliance with local law.
- It is given in the name of the company, not in an individual’s name.
- It does not include cash or a cash equivalent (e.g. a voucher or gift certificate).
- It is appropriate for the circumstances (e.g. giving small gifts around Christmas or as a small thank you to a company for helping with a large project upon completion).
- It is of an appropriate type and value and given at an appropriate time, taking into account the reason for the gift.
- It is given/received openly, not secretly.
- It is not selectively given to a key, influential person, clearly with the intention of directly influencing them.
- It is not above a certain excessive value, as pre-determined by the company’s compliance manager (usually in excess of £100).
- It is not offer to, or accepted from, a government official or representative or politician or political party, without the prior approval of the company’s compliance manager.
5.3 Where it is inappropriate to decline the offer of a gift (i.e. when meeting with an individual of a certain religion/culture who may take offence), the gift may be accepted so long as it is declared to the compliance manager, who will assess the circumstances.
5.4 MAV Systems Ltd recognises that the practice of giving and receiving business gifts varies between countries, regions, cultures, and religions, so definitions of what is acceptable and not acceptable will inevitably differ for each.
5.5 As good practice, gifts given and received should always be disclosed to the compliance manager. Gifts from suppliers should always be disclosed.
5.6 The intention behind a gift being given/received should always be considered. If there is any uncertainty, the advice of the compliance manager should be sought.
5.7 Facilitation Payments and Kickbacks
MAV Systems Ltd does not accept and will not make any form of facilitation payments of any nature. We recognise that facilitation payments are a form of bribery that involves expediting or facilitating the performance of a public official for a routine governmental action. We recognise that they tend to be made by low level officials with the intention of securing or speeding up the performance of a certain duty or action.
5.8 MAV Systems Ltd does not allow kickbacks to be made or accepted. We recognise that kickbacks are typically made in exchange for a business favour or advantage.
5.9 MAV Systems Ltd recognises that, despite our strict policy on facilitation payments and kickbacks, employees may face a situation where avoiding a facilitation payment or kickback may put their/their family’s personal security at risk. Under these circumstances, the following steps must be taken:
- Keep any amount to the minimum.
- Ask for a receipt, detailing the amount and reason for the payment.
- Create a record concerning the payment.
- Report this incident to your line manager.
5.10 Political Contributions
MAV Systems Ltd will not make donations, whether in cash, kind, or by any other means, to support any political parties or candidates. We recognise this may be perceived as an attempt to gain an improper business advantage.
5.11 Charitable Contributions
MAV Systems Ltd accepts (and indeed encourages) the act of donating to charities – whether through services, knowledge, time, or direct financial contributions (cash or otherwise) – and agrees to disclose all charitable contributions it makes.
5.12 Employees must be careful to ensure that charitable contributions are not used to facilitate and conceal acts of bribery.
5.13 We will ensure that all charitable donations made are legal and ethical under local laws and practices, and that donations are not offered/made without the approval of the compliance manager.
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Employee Responsibilities
6.1 As an employee of MAV Systems Ltd, you must ensure that you read, understand, and comply with the information contained within this policy, and with any training or other anti-bribery and corruption information you are given.
6.2 All employees and those under our control are equally responsible for the prevention, detection, and reporting of bribery and other forms of corruption. They are required to avoid any activities that could lead to, or imply, a breach of this anti-bribery policy.
6.3 If you have reason to believe or suspect that an instance of bribery or corruption has occurred or will occur in the future that breaches this policy, you must notify the compliance manager.
6.4 If any employee breaches this policy, they will face disciplinary action and could face dismissal for gross misconduct. MAV Systems Ltd has the right to terminate a contractual relationship with an employee if they breach this anti-bribery policy.
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What happens if I need to raise a concern?
7.1 This section of the policy covers 3 areas:
- How to raise a concern.
- What to do if you are a victim of bribery or corruption.
- Protection
7.2 How to raise a concern
If you suspect that there is an instance of bribery or corrupt activities occurring in relation to MAV Systems Ltd, you are encouraged to raise your concerns at as early a stage as possible. If you’re uncertain about whether a certain action or behaviour can be considered bribery or corruption, you should speak to your line manager, the compliance manager, the director, or the Head of Governance and Legal.
7.3 MAV Systems Ltd will familiarise all employees with its whistleblowing procedures so employees can vocalise their concerns swiftly and confidentially.
7.4 What to do if you are a victim of bribery or corruption
You must tell your compliance manager as soon as possible if you are offered a bribe by anyone, if you are asked to make one, if you suspect that you may be bribed or asked to make a bribe in the near future, or if you have reason to believe that you are a victim of another corrupt activity.
7.5 Protection
If you refuse to accept or offer a bribe or you report a concern relating to potential act(s) of bribery or corruption, MAV Systems Ltd understands that you may feel worried about potential repercussions. MAV Systems Ltd will support anyone who raises concerns in good faith under this policy, even if investigation finds that they were mistaken.
7.6 MAV Systems Ltd will ensure that no one suffers any detrimental treatment as a result of refusing to accept or offer a bribe or other corrupt activities or because they reported a concern relating to potential act(s) of bribery or corruption.
7.7 Detrimental treatment refers to dismissal, disciplinary action, treats, or unfavourable treatment in relation to the concern the individual raised.
7.8 If you have reason to believe you’ve been subjected to unjust treatment as a result of a concern or refusal to accept a bribe, you should inform your line manager or the compliance manager immediately.
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Training and communication
8.1 MAV Systems Ltd will provide training on this policy as part of the induction process for all new employees. Employees will also receive regular, relevant training on how to adhere to this policy, and will be asked annually to formally accept that they will comply with this policy.
8.2 MAV Systems Ltd’s anti-bribery and corruption policy and zero-tolerance attitude will be clearly communicated to all suppliers, contractors, business partners, and any third-parties at the outset of business relations, and as appropriate thereafter.
8.3 MAV Systems Ltd will provide relevant anti-bribery and corruption training to employees etc. where we feel their knowledge of how to comply with the Bribery Act needs to be enhanced. As good practice, all businesses should provide their employees with anti-bribery training where there is a potential risk of facing bribery or corruption during work activities.
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Record keeping
9.1 MAV Systems Ltd will keep detailed and accurate financial records, and will have appropriate internal controls in place to act as evidence for all payments made. We will declare and keep a written record of the amount and reason for hospitality or gifts accepted and given, and understand that gifts and acts of hospitality are subject to managerial review.
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Monitoring and reviewing
10.1 MAV Systems’ compliance manager is responsible for monitoring the effectiveness of this policy and will review the implementation of it on a regular basis. They will assess its suitability, adequacy, and effectiveness.
10.2 Internal control systems and procedures designed to prevent bribery and corruption are subject to regular audits to ensure that they are effective in practice.
10.3 Any need for improvements will be applied as soon as possible. Employees are encouraged to offer their feedback on this policy if they have any suggestions for how it may be improved. Feedback of this nature should be addressed to the compliance manager.
10.4 This policy does not form part of an employee’s contract of employment and MAV Systems Ltd may amend it at any time so to improve its effectiveness at combatting bribery and corruption.
Living Wage Employer
As part of The Traffic Group, MAV Systems Ltd is an accredited Living Wage employer. The Living Wage is an hourly rate set independently and updated annually and is calculated according to the basic cost of living in the UK.
There are two rates of Living Wage: one for those based in Greater London (London Living Wage) and another rate for the rest of the UK (UK Living Wage). The Living Wage is an hourly rate set independently and updated annually by the Living Wage Foundation. The Living Wage is calculated according to the real costs of living, based on a basket of household goods and services. It is intended to allow people to provide for themselves and their families.
Introduction
Employers choose to pay the Living Wage on a voluntary basis as opposed to the National Minimum Wage and the National Living Wage which are statutory obligations. We strive to make the community we operate in a better place and is of the view that payment of a Living Wage can have a positive impact on the delivery of services as well as economic and social benefits. We are also committed to providing quality products and services to our customer, rewarding our employees for their commitment to this objective is part of MAV’s core principles.
Living Wage Benefits
MAV Systems Ltd recognises payment of the Living Wage has many advantages and these include:
- Staff retention and reduced turnover
- Reduction in absenteeism
- Heightened employee engagement
- Increased commitment to organisation
- Ethical employment practices
- Reduction in poverty affording people the opportunity to provide for themselves and their families
Living Wage Commitments
For MAV Systems Ltd being a Living Wage employer means the following:
- We will continue to pay the Living Wage for all our directly employed staff.
- We will increase the Living Wage paid if amended nationally (subject to budget) and implement as soon as possible.
- We will aim to encourage and promote, on a case-by-case basis, that all employees of our UK supplier chain be paid the Living Wage.
Quality Policy
MAV Systems Limited is committed to the provision, repair and training of ANPR cameras and equipment that fully conform to the requirements of our customers. By consistently providing products and services that meet or exceed customer expectations, we will promote customer satisfaction and in turn maintain business success.
This is achieved through the consistent application of a quality system with the main objectives of:
– Get things right the first time, every time.
– Continually improve the quality of our products, services, systems and working environment.
– Maintain a good working relationship with customers and suppliers.
– Maintain employees’ understanding of the quality system requirements.
– Identify and mitigate against risk to process, or product.
This requires the adoption of procedures throughout the company that are focused on meeting both customer and regulatory requirements and through suitable and sufficient training to all employees.
Senior management are responsible for developing monitoring and implementing procedures in their area of responsibility and for ensuring that this policy is understood and implemented throughout the company. Every employee has responsibility for the quality of their work and for contributing to improvements in our products, services, systems and management processes.
This policy will be displayed throughout the company and will be made available externally to all interested parties on request.
Andy Humphries
Managing Director
WEEE Compliance statement
MAV Systems supports the reuse and recycling of WEEE as there are several
environmental benefits of doing so, such as reduction of raw material and energy usage,
prevention of landfill, prevention of hazardous and/or toxic materials present in some WEEE
contaminating the environment.
As a Producer under the UK WEEE Regulations, MAV Systems complies with its Producer
Obligations by being registered as a Member of the Wastecare WEEE Producer Compliance
Scheme and obtaining the WEEE Producer Registration Number – WEE/EH4007UY